Garments Order Execution Process

During executing of a garment order, the following processes should be maintained by a garments merchandiser:

1.       Order enquiry from buyer to factory,

2.       Approval of order from the buyer ,

3.       Buyer bank given master L/C to the buying house,

4.       Back to back (B/B) L/C is given to the suppliers,

5.       Fit sample sent to the buyer for the fit approval,

6.       Pre-production (P.P) sample submitted to the buyer,

7.       Fabrics and accessories should be in-housed according to T/A plan,

8.       Pilot production should be started according to T/A plan,

9.       Online inspection by the buyers Q.C ,

10.   Bulk production should be started according to T/A plan,

11.   Commercial department prepares the shipping documents,

12.   Final inspection according to T/A plan,

13.   Goods sent to port (Sea port or airport),

14.   Goods handed over to the shipping line.

All the above processes are discussed in the below:

1. Order enquiry from buyer to factory:
Here, a merchandiser must make a meeting with production manager for shipping date planning, Enquiry on price (Sometimes target price given by the buyer), enquiry on shipping date (Sometimes target shipping date giving by the buyer).

2. Approval of order from the buyer:
In this process, a merchandiser has to take approval of order as per the costing given by him/her, also make time and action (T/A) plan containing the details of the action be taken according to fixed shipping date, in order to execute the shipping date committed with the buyer.

3. Buyer bank given master L/C to the Buying house:
Master L/C is the contract, given to bank, which covers the total value of an export order. Commercial department of buying house deals with the follow up of L/C matter.

4. Back to back (B/B) L/C is given to the suppliers:
Here, commercial department of buying house deals with the open up of B/B, L/C and merchandiser deals with the follow up of materials on time.

5. Fit sample sent to the buyer for the fit approval:
In this process, merchandiser has to co-ordinate with sample section for making fit sample. After receiving it from the sample section, it should be sent to the buyer for the approval of fit and measurement.

6. Pre-production (P.P) sample submitted to the buyer:
Here, pre-production (P.P) sample should make from production line by using original fabric and accessories and submitted to the buyer for P.P approval.

7. Fabrics and accessories should be in-housed according to T/A plan:
In this process, a merchandiser has to monitor inventory department strongly so that there’s no problem can create during in-housing right quality and right quantity of fabrics and accessories in timely. If there’s any wrong then merchandisers have to take correct decision to solve it.

8. Pilot production should be started according to T/A plan:
Pilot production means initial production, consists of 100 to 200pcs. Here, production manager and quality team should check very carefully the every style garments according to the buyers specification.

9. Online inspection by the buyers Q.C:
Here, buyer’s Q.C team inspect the garments and gives suggestion where the quality defects are and how to improve on that.

10. Bulk production should be start according to T/A plan:
In this process, bulk production should be start and complete it according to time and action plan. Here, buyer’s QC, monitor on the production line. So, production manager should take extra care to make the garments correctly by maintaining buyer’s specification.

11. Commercial department prepares the shipping documents:
In the mean time, commercial department should prepare the necessary shipping documents such as booking vessels by contacting with shipping line (in case of sea shipment).

12. Final inspection according to T/A plan:
In final inspection, buyer’s Q.C has done random inspection before shipping date. If buyer’s Q, C confirmed the right quality certification then only can ship out the goods.

13. Goods sent to port (Sea port or airport):
Goods should send to the sea port or airport according to buyer’s specification.

14. Goods handed over to the shipping line:
Goods handed over to the shipping line (in case of sea freight) is a very important process, if it’s not possible to handed over the goods to the shipping line in right time according to the master L/C then the buyer can cancel the goods or ask for air freight. So, goods should be handed over in timely.